July 20, 2024

Disaster Process for County, City, and Township Officials

1. Print the PDA Process, which is a step by step process of what you will watch next.

2. Watch the 20 minute video on how to complete the forms @ PDA Video Link

3. All road/culvert damage must be reported on the Blank Damage Assessment Site Worksheet-Roads and CulvertsThis form is fairly self explanatory, and one tab is an example. Enter the dimensions of the damage, the price of material, and the GPS location. The spreadsheet will calculate the rest. Submit pictures of each area of damage. Emergency repairs can be completed. The key is to keep before and after pictures to justify your repairs. If you replace a concrete culvert with a steel culvert, you MUST have a policy indicating this is your normal procedure. Otherwise, you need to have a Hydrologic and Hydraulic Study (H&H) completed on each culvert.

4. All other damage must be reported on the Blank Complex Site FormSubmit pictures of each area of damage.

5. Submit the documents and photos to the County Emergency Management Department. The March 2019 Disaster totals can be found @ Davison County Total Costs-March 2019The September 2019 Disaster totals can be found @ Davison County Total Costs-Sept 2019.

6. Davison County Emergency Management, in conjunction with the State Office and FEMA, will schedule a disaster informational meeting. This meeting is very important for all municipalities, townships, and any other entity named in the Disaster Declaration. If you are unable to attend, it would be wise to find another person to attend in your place. In the 2019 Disasters, the following Contacts were notified.

7. Each entity will need to complete the Request for Public Assistance (RPA) (90-49, FEMA RPA with DUNS Number) and the DPS Pre-Award Risk Assessment (South Dakota Department of Public Safety – RA Questionnaire) prior to the briefing. If your claim includes a facility, you will also need to complete the PNP Facility Questionnaire (PNP Facility Questionnaire). These documents need to be completed when you attend the briefings, as this information is used by the state office to create a Grants Portal account for you to begin the FEMA PA process. If you are unsure if you meet the Private Non-Profit (PNP) criteria, click on PNP Criteria.

8. You will be provided a flash-drive at the meeting with all the documents you need.

9. You will be contacted by a FEMA Program Delivery Manager, but this may take several weeks.

10. A representative from FEMA Intergovernmental Affairs may contact you. They will discuss the status of the disaster, according to FEMA Process.

11. A FEMA Program Delivery Manager will meet with you to discuss the status of each project, and the reimbursement process.

The Emergency Watershed Protection (EWP) Program, a federal emergency recovery program, helps local communities recover after a natural disaster strikes. The program offers technical and financial assistance to help local communities relieve imminent threats to life and property caused by floods, fires, windstorms and other natural disasters that impair a watershed. More information can be found @ https://www.nrcs.usda.gov/wps/portal/nrcs/main/national/programs/landscape/ewpp/

FEMA information on Environmental/Historic Preservation can be found @ South Dakota 2019 Disasters Green Sheet