May 19, 2024

Fairgrounds Rental Policies

fairgrounds-skyview-250The Davison County Fairgrounds Complex is located at 3200 West Havens, Mitchell, South Dakota. The facility plays host to agricultural related, youth, and numerous 4-H activities. The facility is  available for meetings, sporting events, shows, exhibits, auctions, rummages, flea markets, wedding receptions and family reunions.


Fairgrounds Rental Policies


Policies

  • COUNTY & OTHER LOCAL GOVERNMENT ACTIVITIES – No Fee.  However, maintenance and cleanup will be the sponsoring agency’s responsibility.  Failure to perform cleanup will affect ability to utilize the facility in the future and a charge for cleanup.
  • GUN SHOWS – Gun shows are required to provide a minimum of one (1) security guard (Certified Law Enforcement Officer) anytime the show is not open when firearms are present.  Security of the show will be the responsibility of the operators of the show during all open hours.
  • SECURITY – Davison County  reserves the right to require security personnel, in such manner, number, and under such circumstances, as it may deem necessary for any event.
  • ALCOHOLIC BEVERAGES are permitted.under the following conditions:

All renters must assure that no person under the age of 21 years is allowed to consume alcohol anywhere on the Davison County Fairgrounds, including all buildings, parking, and other open areas. There are significant legal consequences for allowing underage consumption of alcohol.

Renters providing their own alcoholic beverages are solely responsible for ensuring that no alcohol is sold, consumed, or possessed by any person in a manner that violates any federal, state, or local law.  In compliance with SDCL 35-1-5.1, Davison County does not sell or provide soft drinks, mix, or ice.

 

Alcoholic beverages provided by renters must be dispensed free of charge.  A special event alcoholic beverage license, issued to a properly licensed vendor, must be obtained if alcohol is going to be sold. Only properly licensed vendors of alcoholic beverages may charge for alcohol sold during the event.  The Renter, or special event licensee as the case may be, is  solely responsible for ensuring that no alcohol is sold, consumed, or possessed by any person in a manner that violates federal, state, or local law.

Renters hiring a properly licensed non-profit organization or other licensed vendor of alcoholic beverages are reminded that a special event alcohol permit must be obtained. Strict time frames apply relative to the application for a special event alcohol permit.

  • SMOKING is strictly prohibited in all county buildings.
  • SET-UP will be allowed one (1) hour before the event.  If a longer set-up time is necessary, the renter will be charged an additional fee to be determined at the discretion of Davison County.
  • LIVESTOCK EVENTS renters are responsible for all setup and materials necessary for their event that are not provided.  This also includes setup of the arena and any tie-off panels.  Renters are required to provide their own bedding materials; wood chips are recommended.  Renters are also responsible for cleanup after the event.
  • KEY PICK UP will only occur Monday – Friday between the hours of 8:00a.m. and  5:00p.m., excluding official Davison County holidays. Renters must arrange a specific date and general time at which to pick up the key.
  • NON-ASSIGNABILITY – Renter is prohibited from assigning this agreement to any party whatsoever.  Any attempt at assignment will be considered a complete default hereunder, the event scheduled will be cancelled, and all deposits and charges previously paid hereunder will be forfeited.
  • INSURANCE IS REQUIRED FOR ALL EVENTS WHICH INCLUDE ON-SALE ALCOHOL  – If the event includes on-sale alcohol, then no later than fourteen (14) days prior to the date of the scheduled event Renter will provide proof of special event general liability insurance in company and form acceptable to Davison County in limits of no less than One Million Dollars ($1,000,000.00) and naming Davison County as an additional insured.  Failure to provide acceptable proof of special event liability insurance within the time indicated will result in cancellation of the reservation and forfeiture of all payments made hereunder.
  • INSURANCE MAY BE REQUIRED FOR ANY EVENT HELD – Davison County reserves the right, in its sole discretion, to require insurance for any event.  If Davison County requires insurance, then Renter shall provide proof of special event general liability insurance in company and form acceptable to Davison County in limits of no less than One Million Dollars ($1,000,000.00) and naming Davison County as an additional insured.  Failure to provide acceptable proof of special event liability insurance no later than (14) fourteen days prior to the date of the scheduled event will result in cancellation of the reservation and forfeiture of all payments made hereunder.
  • INDEMNIFICATION – WAIVER AND RELEASE OF LIABILITY

The undersigned Renter hereby agrees, for himself, herself, themselves, or on behalf of the organization they represent, their child and/or legal ward, heirs, administrators, personal representatives, assigns, and/or guests, if any, hereafter, collectively, “I,” to the following:

That in consideration of Davison County allowing my use of the Davison County facilities and its locations and participation in its activities, under the terms set forth herein, I agree to hold harmless, release and discharge Davison County, its agents, employees, personnel, sponsors, Commissioners, officers, representatives, assigns, affiliated organizations, insurers, and others acting on its behalf (hereinafter collectively referred to as “ASSOCIATES”) of and from all claims, demands, causes of action and legal liability, whether the same be known or unknown, anticipated, or unanticipated, due to Davison County and/or its ASSOCIATES’ ordinary negligence; and I do further agree that, except in the event of Davison County and/or its ASSOCIATES’ gross negligence and willful and wanton misconduct, I shall not bring any claims, demands, legal actions and causes of action, against Davison County and/or its ASSOCIATES as stated above in this clause, for any economic and/or non- economic losses due to bodily injury, death, property damage sustained by me, the organization I represent and/or my minor children and/or legal wards: if any, in relation to the premises and/or operations of  Davison County.

If I engage in any physical activity or use of anything in or on the Davison County facility or premises, I agree to do so at my own risk and assume the risk of any and all injury and/or damage. My assumption of risk includes, but is not limited to, my use of any sidewalk, parking lot, stairs, meeting room, kitchen, reception area, classrooms, arenas, yards, corrals, or any other room or equipment or space in the Davison County facility.

I agree that I am VOLUNTARILY using the facilities and premises and assume all risk of injury, harm, damage, or loss to me and my property that might result, including, without limitation, any loss or theft of any personal property.

This waiver, and this entire agreement, shall be governed by the laws of the State of South Dakota. If any of its provisions are held to be invalid or unenforceable by a court of competent jurisdiction, such holding shall not invalidate any of the other provisions of this Agreement, it being intended that the provisions of this Agreement are severable.

I attest that I am fit and prepared to use Davison County facilities.

I ACKNOWLDEGE THAT I HAVE CAREFULLY READ THIS WAIVER AND RELEASE AND FULLY UNDERSTAND THAT IT IS A RELEASE OF LIABILITY AND EXPRESS ASSUMPTION OF RISK. I AM AWARE AND AGREE THAT BY SIGNING THIS WAIVER AND RELEASE, I AM GIVING UP MY RIGHT TO BRING LEGAL ACTION OR ASSERT A CLAIM AGAINST DAVISON COUNTY FOR ITS NEGLIGENCE OR FOR ANY DEFECTIVE PRODUCT ON ITS PREMISES. I HAVE READ AND VOLUNTARILY SIGN THE WAIVER AND RELEASE AND FURTHER AGREE THAT NO ORAL REPRESENTATIONS, STATEMENTS OR INDUCEMENT APART FROM THE FOREGOING WRITTEN AGREEMENT HAVE BEEN MADE.


Maintenance Guidelines

Activity Center and Meeting Rooms

  • All trash should be picked up and put in refuse containers.
  • All windows should be closed.
  • All tables and chairs should be cleaned and returned to their original location if applicable.
  • All other equipment should be returned to their original locations.
  • All lights should be turned off.

Kitchen

  • All trash should be picked up and put in refuse containers.
  • All serving windows should be closed.
  • All lights should be turned off.

Bathrooms

  • All trash should be picked up and put in refuse containers.
  • All lights should be turned off.

Grounds & Parking Lots

  • All trash and litter should be collected and placed in trash containers provided.
  • Any equipment utilized should be accounted for and returned to its original location.

Maintenance Problems – Contact

Robbie Faas-Fairground Maintenance

605-770-3512

or

Joel Rang – Director of Physical Plant

Office 605-995-8645  

Cell 605-770-999-6538

**Place all garbage bags in the dumpster on the south edge of the parking lot.

**General cleaning supplies and tools are provided for use.

***Unless the County is hired to clean, the general rule is to leave the premises clean and ready for the next renter.


email

 Contact Us                

Ph. 605-995-8611

Davison County Fairgrounds
3200 West Havens Ave.
Mitchell, SD 57301