ࡱ> XZW 7bjbj (J/}}}}}U)U)U)U)q)4(=)))))***<<<<<<<=@~<}*****< .}}))< . . .*})})< .*< . .8}}:\3JU)`,9< <0(=9@ .@ : .:}<***U)U) C:   August 12, 2008 CALL TO ORDER Chairman Ziegler called the regular meeting of the Davison County Board of Commissioners to order at 9:00 a.m. All members of the Board were present. Also present was Auditor Kiepke. APPROVE MINUTES Motion by Weiss, second by Weitala to approve the minutes of the August 5, 2008 meeting. All members voted aye. Motion carried. SD CARS PRESENTATION Treasurer Stunes appeared before the Board to discuss the problems with the new SD CARS system implemented by the state of South Dakota. She stated that the system is flawed. There was not proper training nor was the system ready when it was implemented. There has been much added cost to the County, as well as added stress to her office. It has not only effected the Treasurers office but has trickled down to other offices, as well. The system was not and is not ready and yet the treasurers throughout the State of South Dakota are forced to use it. Counties throughout the State are struggling with the same problems as Davison. It is not fair. Treasurer Stunes stated that the old system needed to be updated, no question. However, the new system was NOT ready to go live. The State needs to look at reimbursing the counties for the additional costs associated with the new system because of their lack of preparedness. APPROVE BILLS Motion by Claggett, second by Weiss to approve payment of the following bills. All members voted aye. Motion carried. GENERAL FUND: COMMISSIONERS: Publishing/Daily Republic 1,357.83; COUNTY ZONING: Publishing/Daily Republic 181.89; ELECTIONS: Supplies/Software Services Inc. 240.00, Poll Workers/Marlys Paulsen 90.00, Rebecca Klumb 99.60, Janice Feiner 90.00; JUDICIAL SYSTEM: Prof. Fees/Tammy Erickson 53.50, Law Library/West Payment Center 1,116.00; AUDITORS OFFICE: Microfilm Imaging Sys. Inc 184.77, Utilities/Midcontinent 44.53, Mainframe Program/Software Services Inc. 1,180.00; TREASURERS OFFICE: Mainframe Support/Software Services Inc. 330.00; STATES ATTORNEYS OFFICE: Professional Fees/Daily Republic 31.02, Taylor & Miskimins 4,950.43, Supplies/Business Products Inc 536.71; INDIGENT DEFENDER: Third Party Billing/Stiles Law Firm 500.00; PUBLIC SAFETY BUILDING: Repairs PSB/Arctic Refrigeration 10,246.14, Dakota Supply Group 122.00, Menards 20.67, Supplies-Tower/A-OX Welding Supply Co 9.92, Darrington Water 130.00, United Building Center 4.78, Cable TV Tower/Midcontinent 50.41; GENERAL GOVERNMENT BLDG: Repairs & Maint./Arctic Refrigeration 81.38, Supplies/Dakota Supply Group 184.80, Phone/FSH Communications, LLC 64.86; DIRECTOR OF EQUALIZATION: Supplies/Business Products Inc. 88.85, County Fair Food Store 30.00, Software Services/ Software Services Inc. 380.00; REGISTER OF DEEDS: Supplies/Business Products Inc. 59.14, Deb Young 19.15, Microfilm Supplies/Lason 52.60, Travel & Conf./Deb Young 56.24, Preserv.Projects/Microfilm Imaging Sys. Inc 225.00, Prog. Support/Software Services Inc 20.00; COUNTY SERVICE OFFICER: Equipment/Business Products Inc. 19.99; COUNTY COORDINATOR: Repairs/Maintenance/Business Products Inc. 22.50, Software Services Inc 20.00, Postage/Qualified Presort 696.80, Postage Meter Fees/Qualified Presort 146.10, Supplies/Business Products Inc. 61.99, Paper/Business Products Inc. 295.20; SHERIFFS OFFICE: Professional Services/Dicks Towing LLC 130.00, Lakeview Veterinary 144.80, Sign Pro 386.00, Repairs/Patrol Car/Advance Auto Parts 223.61, Carquest of Mitchell 122.79, Sturdevants Auto Parts 14.30, Oil Changes/Sturdevants Auto Parts 58.54, Tires/TMA 504.42, Car Wash/Dakota Car Wash 104.00, M & H Gas 24.00, Office Supplies/Business Products Inc 270.10, Field Supplies/McLeods Printing & Offc. 69.80, Streichers Inc. 36.00, Utilities/FSH Communications, LLC 64.86, Minor Equip./Big K 4735 24.99, Business Products Inc. 199.78, Dougs Custom Paint 500.00, Mobile Electronic Service 4,163.85; COUNTY JAIL: Medicine/Graham Pharmacy 2,221.58, Stephen DDS Gullings 120.00, Office Supplies/Business Products Inc. 600.38, Jail Supplies/County Fair Food Store 33.54, Jones Supplies 328.54, Laundry Supplies/Jones Supplies 50.34, Palace Cleaners 329.50, kitchen Supplies/CWD_Aberdeen 312.75, Prisoner Food/CBM Food Service 3,226.64, Garbage/Miedema Sanitation Inc. 94.50, Water Softener/Darrington Water 37.50, Minor Equipment/Velvet Uniforms Inc. 72.00; JUVENILE DETENTION: Detention/Beadle County Sheriff 2,000.00, Volunteers Of America 4,403.20, Youth Services Int of SD 3,480.00; POOR RELIEF: Hospital/Avera Heart Hospital 2,960.72, Avera Queen Of Peace Hospital 29030.68, Avera University 72.11, Physicians Laboratories 40.00; Rent/APC Management 241.00, Wade Greenwood 150.00, Transients 35.00, Kwik Phill 179.99; WOMEN, INFANTS & CHILDREN: Expenditures, Connie Fergen 12.70; MENTAL ILLNESS BOARD: Committals/Stiles Law Firm 80.00, Hearings/Lewis & Clark BHS 284.00, Yankton County 202.50; EXHIBITION BLDG O & M: Supplies/Menards 17.98, Palace Cleaners 66.25; COUNTY EXTENSION: Postage/Qualified Presort 174.84, Supplies/A & B Business Equipment 264.21, Business Products Inc. 252.59; WEED CONTROL: Repairs/Rons Magneto Shop 78.70; HIWAY ADM & CONSTRUCTION: Repairs/Maintenance/CarQuest of Mitchell 13.24, Mitchell Iron & Supply 94.60, Sheehan Mack Sales & Equp 2,696.94, Supplies/Materials/A-OX Welding Supply Co 49.91, Mitchell Iron & Supply 10.32, Sturdevants Auto Parts 72.28, Utilities/City Of Mt. Vernon 39.40, Ethan Water Department 32.00, Miedema Sanitation Inc. 72.00, Other Projects/Genpro Energy Solutions 5,060.66, Hollaway Construction Co 37,427.40, SD Dept Of Transportation 758.16, Roger Wenzel 900.00; EMERGENCY MANAGEMENT: Repairs/Maint/Carquest of Mitchell 16.56, Palace Motors, Inc. 1,005.89, Sturdevants Auto Parts 70.68, TMA 16.32, Emergency Accuml/Central Electric 4,000.00, Dell Marketing L.P. C/O 2,176.80, Douglas Co Publishing Inc. 17.46, Satcom Group Unit 3 100.34; APPROVE TIMESHEETS Motion by Weitala, second by Claggett to authorize Chairman to sign timesheets as department head supervisor. All members voted aye. Motion carried. AWARD GENERATOR BID After Allan Millers examination of the bids to determine that they meet bid specifications, motion by Claggett, second by Weiss to award the Homeland Security generator bid to B&J Electric with a low bid of $49,160.00. All members voted aye. Motion carried. APPROVE RAFFLE Motion by Weiss, second by Claggett to approve a raffle conducted by A-Ox Welding Supply Co. Inc. to benefit the Abbott House to be conducted during Dakota Fest which is August 19, 20 and 21, 2008. All members voted aye. Motion carried. APPROVE TRAVEL REQUESTS Motion by Weiss, second by Weitala to approve travel for Community Health nurse staff Sara Klumb to travel to Pierre for the Immunization Awards banquet on August 20, 2008. Also for Sara Klumb and Diane Hohn to travel to Sioux Falls on October 2, 2008 for Cultural Training. All members voted aye. Motion carried. Motion by Weitala, second by Fischer to approve travel, lodging and meals for Jerry Fischer - LEPC, Jim Montgomery Emergency Management Director and Rusty Weinberg to attend the SD Emergency Management Conference in Huron on September 8, 9, 10 and 11, 2008. All members voted aye. Motion carried. APPOINT COMMITTEE MEMBERS Motion by Claggett, second by Weiss to appoint the following committee members. Joy Irving to the Insurance committee. Susan Kiepke to the Projects committee. All members voted aye. Motion carried. APPROVE APPROACH Motion by Fischer, second by Weitala to approve an approach permit requested by Noah Bainbridge for the north side of 265th Street between 408th Avenue and 409th Avenue to serve a field. All members voted aye. Motion carried. RESOLUTION TO DELETE STIP PROJECT Motion by Fischer, second by Weiss to adopt the following resolution to delete the following STIP project. A roll call vote was taken as follows. Claggett aye, Fischer aye, Weiss aye, Weitala aye, Ziegler aye. Motion carried. RESOLUTION #081208-01 FEDERAL AID SURFACE TRANSPORTATION PROGRAM DELETE RESOLUTION FOR COUNTY AND URBAN PROJECTS Whereas, Davison County wishes to delete the referenced project from the Statewide Transportation Improvement Program (STIP): BRF 6221 (13), PCN H091 Structure 8W & 3.3N of Ethan over Creek SN 18-090-177 Now therefore be it resolved, that the South Dakota Department of Transportation be and hereby is authorized and requested to withdraw from the STIP that project described above. Dated at Mitchell, SD, this 12th day of August, 2008. ATTEST: __________________________________ ____________________________________ Auditor Chairman APPROVE SIGNAGE RATES Motion by Wiess, second by Fischer to approve the following rates to be charged for rural addressing signs with the billing to be done through the highway department. All members voted aye. Motion carried. Residence markers made by the County (Diamond Grade 3): Sheeted Blanks (18X6) $13.25 5 Numbers (5 X $0.524) $ 2.62 1 7 Delineator Post $ 6.11 Labor to make signs $ 5.00 Total Cost/Sign $26.98 Completed residence markers DG3 $17.95 1 7 Delineator Post $ 6.11 Labor make signs $ 5.00 Total Cost/Sign $29.06 Street signs Blanks (48X9) DG3 $103.80 ($25.95 x 4 signs) 6 Numbers/Letters (5 X $1.10) $ 22.00 ($ 5.50 x 4 signs) 1 6 Telspar (2X6) Post $ 14.81 1 10 Telspar (1-3/4X10) $ 18.89 Labor to make signs $ 17.64 Total Cost $177.14 + Labor & Equipment to Install DG3 Residence signs: County Cost / Sign to Make $26.98 Pre-made Cost / Sign $29.06 Cost to Install Signs: Labor Cost hour $8.82 1 hour $17.64 1-1/2 hour $26.46 Equipment Cost hour $17.50 1 hour $35.00 1-1/2 hour $52.50 APPROVE ADVERTISING FOR NEW HIRE Motion by Fischer, second by Weitala to authorize Highway Superintendent Weinberg to advertise for a full time equipment operator with some blade experience at a rate of $12.00 per hour with possible adjustment for experience, and a $.50 per hour increase after successful completion of a six month probation period. All members voted aye. Motion carried. WORK-STUDY AUTHORIZATION FOR 2008/2009 SCHOOL YEAR Motion by Claggett, second by Fischer to allow Auditor Kiepke and Register of Deeds Young to continue to participate under the Federal Work-Study Off-Campus Agreement which authorizes the Auditor and Register to hire work-study students as needed for their projects and to authorize the Chairman, Auditor and Register to execute the up-dated agreement with Mitchell Technical Institute forthwith for the 2008/2009 school year with the estimated cost to the County of $1.69 per hour. All members voted aye. Motion carried. APPROVE RECOGNITION OF WORKSTUDY STUDENTS Motion by Fischer, second by Weitala to allow Auditor Kiepke and Register of Deeds Young to utilize the Recognition Policy 2.17 of the current Employee Policy Manual for the 2008 Summer Work-Study students. All members voted aye. Motion carried. INTO EXECUTIVE SESSION At 10:43 a.m., motion by Weitala, second by Weiss to move into executive session to discuss personnel. All members voted aye. Motion carried. OUT OF EXECUTIVE SESSION At 11:16 a.m., motion by Weitala, second by Weiss to move out of executive session. All members voted aye. Motion carried. 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